Data Security Measures Recommended For All Businesses


Regardless of the size of the business you run, data security should be a great concern for you. When you consider the amount of data you generate, ranging from financial records and clients’ personal information, to your company’s elaborate details, then you see how a data breach can be business-threatening. With a few data security measures in place, you should be able to protect your business from becoming a victim of data breaches that are happening all over.

Backing up of data

If you have been in operation as a business even for one month, then you know that data grows quite fast. If you do not lay out strategic measures to properly store that information, then you can expect a lot of unnecessary replication, along with the loss of huge chunks of data. With so many solutions in the market, like those of, you cannot miss out on an opportunity to safely back up your information. This strategy is best as a precautionary measure for when disaster strikes. With backed up copies of your data, you can easily restore them when a need arises.

Establish strong passwords

You cannot be simplistic with your passwords and expect hackers to be forgiving. A hard-to-crack password is not that difficult to come up with, provided you follow a few basic steps:

  1. Make it at least 8 character long
  2. Use a mix of characters, i.e. symbols, letters and numbers
  3. Avoid using characters that are sequential for example, abcd, or 1234
  4. Avoid using any personal information to create passwords
  5. Use different passwords for the different accounts

While at it, you can try out a password management tool to help you in managing the different passwords you have. Also, consider updating your passwords occasionally as an added measure of security.

Install antivirus software on all your devices

Any business that has a couple of people working in one place has a number of computers for work. As your staff access the internet, you want to be protected against any sneaky viruses that would try to get to the devices. This is common when there is a lot of sharing of files between people, email marketing, and downloading data from the internet. With an antivirus, you have a firewall that will protect your devices from viral attacks. The best thing is that you get a notification alert to warn you of such sites that could compromise your devices.

Update your devices regularly

Computers are developed in such a way that the patches and programs help prevent against data loss issues and other data security threats. When you regularly update your programs and drives, then the security applications are also up-to-date. You may not deem this to be important, but it is. Programmers launch updates that have new patches meant to fix certain loopholes they have identified.

Educate your employees

You will make a lot of your work easier as a business owner if you let your employees in on the data security strategy you are using for your company. Ideally, your employees spend more time working on the computers than you do. This means that they interact with the internet so many times in a day, and that increases the vulnerability of your business.

Teach them to be proactive in data security through taking up some safe online habits like:

  1. Not downloading data from any random sites
  2. Being keen with the links they open
  3. Saving the data they are working on as they progress
  4. Shutting down devices when not in use
  5. Using strong passwords

While at it, make sure you have a documentation that binds your employees to confidentiality. Also have an exit policy in place, for when people resign or leave your organization.